Draft Minutes General Members Meeting 17 August 2016

Draft Minutes

General Members Meeting

Saturday, April 29, 2017, 8:30 am
PERMANENT MISSION OF MALAYSIA TO THE UNITED NATIONS
313 43rd St, New York, NY, USA
 
 
ATTENDANCE:  Tan Sri Dr. Ali Hamsa, President (Malaysia), Mr. Daniel Watson (Canada), Mrs. Bridget Katsriku (Ghana), Mr. Deodat Maharaj (Commonwealth Secretariat), Dr. Jeannine Comma (Cave Hill School of Business, UWI), Mr. Sateeaved Seebaluck (Mauritius), Shri Chirravuri Viswanath, (India), Ms. Bernadette Welch (Fiji), Mrs. Margaret Saner (UK), Mr. Guido Bertucci (USA)
 
AGENDA  

1. Welcome/call to order

2. Adoption of Agenda (Resolution)

3. Adoption of Minutes of the General Members Meeting held at Putrajaya  International Convention Centre, Putrajaya, Malaysia, August 17, 2016 (Resolution)

4. Annual Report 2016 (Resolution)

5. Finance
5.1 Presentation and adoption of CAPAM Audited Financial Statements for the fiscal period ending December 31, 2016 (Resolution)
5.2 Nomination of Financial Auditor for fiscal year 2017 (Resolution)

6. Governance

7. Word of thanks

8. Adjournment 

Welcome/call to order 
Tan Sri Dr. Ali Hamsa calls the meeting to order at 8:30 am, welcomes the assembled members and guests, making note of the following:
 
Malaysia has been honoured to host CAPAM’s events several times over the years and the 2016 conference in Putrajaya was an exceptional event. The CAPAM Board members are generous in their commitment of time, their guidance and their ongoing support. CAPAM is fortunate to have experienced leaders from all regions of the Commonwealth at its helm which enables the organisation to reflect the very nature of the membership served. The staff has been hard at work, involving the Board and advisors in strategic planning for a successful future for the organisation. 
 
Adoption of agenda  
The agenda was circulated in advance of the meeting at the time the notice was sent to members and posted on the CAPAM website.
 
Moved by Deodat Maharaj
Seconded by Jeannine Comma
 
To adopt the agenda as circulated.
 
 
Adoption of Minutes of the General Members Meeting held at Putrajaya  International Convention Centre, Putrajaya, Malaysia, August 17, 2016  
Errors are noted in the attendance list.  Bridget Katsriku and Deodat Maharaj were in attendance. The CEO will verify the attendance lists and make corrections. 
 
Moved by Bridget Katsriku
Seconded by Deodat Maharaj
 
To adopt the minutes as presented with the corrections to be made to the attendance list.
 
 
Annual Report 2016 
The Annual Report was posted on CAPAM’s website and distributed to the members. Members present received hard copies. 
 
Discussion:

  • Good focus to the document
  • Require feedback on the traction that certain communications instruments are getting such as the Commonwealth Innovations Review and social media platforms
  • The need to re-brand may be an option to align strategic plans. 

Moved by Daniel Watson
Seconded by Bridget Katsriku 
 
To adopt the Annual Report as presented.
 
 
Finance 
Presentation and adoption of CAPAM 2016 Audited Financial Statements  
The Treasurer presents the audited Financial Statements.  Significant expenditures are supported by notes and explanations in the annual report.
 
Moved by Daniel Watson
Seconded by Jeannine Comma
 
To adopt the audited financial statements for the fiscal period ending December 31, 2016.
 
 
Nomination of Financial Auditor for fiscal year 2017 
The Board of Directors has reviewed the audit and recommends that the services of the firm of CKDM, LLP be retained for the financial audit for fiscal year 2017.  
 
Moved by Deodat Maharaj
Seconded by Bernadette Welch
 
To retain the firm of CKDM, LLP to perform CAPAM’s audit for the fiscal period ending December 31, 2016.
 
 
Governance 
6.1 Directors
 
Mr. Daniel Watson from Canada, was appointed to the board in the period between elections as per the prerogative of the Board of Directors.  In accordance with the bylaws, his appointment must be ratified by election at the next GMM.
 
Moved by Bernadette Welch
Seconded by Bridget Katsriku
 
To elect Daniel Watson’s to the Board of Directors.
 
 
6.2 New nomination to Board of Directors
 
The Board of Directors supports the nomination of Mr. Zahid Husnain, Lead Specialist, Governance Global Practice from the Global Solutions Group, Human Resource Management, Europe and Central Asia Region, World Bank for election to the Board of Directors.  The appropriate expression of interest and institutional support was received. 
 
Moved by Jeannine Comma
Seconded by Bernadette Welch
 
To elect Mr. Zahid Husnain as a director on the Board of Directors of CAPAM
 
 
Word of thanks 
The President thanks the participants for their attendance, participation and continued support of CAPAM.  He thanks the staff for their hard work and preparation.
 
Adjournment 
Moved by Daniel Watson
 
The General Members Meeting adjourns at 9:25 am..
 
Carried
 
 
Minutes recorded by Gay Hamilton, CEO
 
 
 
 
_______________________________________
Tan Sri Dr. Ali Hamsa, CAPAM President